2008 Regulations at the Expo

1. Prior to setting up, you must check in at the Expo office, located inside the main doors. All fees must be paid prior to set-up and exhibit location verified before your display is assembled. An exhibitor's packet will be distributed when you arrive at check in.

2. Your rental of space at the Expo is just that, the space for your exhibit. Each booth comes with two chairs, a six foot table and a waste paper basket.

3. Riverfront Sports will not permit driving vehicles in the building. We will direct you to the door nearest your exhibit space when you check in.

4. During the show security has been instructed not to permit anyone in the building, including exhibitors, more than 1 hour prior to opening. This insures additional protection for all exhibitors. Official credentials must be presented in order to use the exhibitors' entrance. No one will be admitted without them. Do not be offended if security asks to see your exhibitor's pass and to verify its authenticity.

5. The ID tags assigned to your exhibit space are to be used by you and those working in your booth as legitimate exhibitors. There will be two exhibitor passes provided for each ten-foot exhibit space. Limited additional exhibitor credentials for the length of the show may be purchased for $10 each. If such credentials are desired and you can let us know prior to set-up, they can be printed and ready for you when you arrive.

6. A reminder that goods and services from your contracted exhibit space must coincide with our original agreement and subletting is not permitted.

7. Any exhibitor planning to sell raffle tickets or have a door prize drawing must conduct the drawing during the time that the show drawings are held on Sunday afternoon. All tickets will be brought to the show office where the drawing will be held and announced over the PA system.

8. Several area hotels have agreed to offer discount rates to expo vendors. They are all close to Riverfront Sports and near several restaurants. Please identify yourself when making your reservation as an Expo exhibitor to guarantee the discount. Click here for details.

Exhibit Regulations

1. Dates: January 4, 5, and 6th of 2008.

2. Show Hours: Thursday 2 p.m. to 9 p.m.; Friday 9 a.m. to 9 p.m.; Saturday 10 a.m. to 10 p.m.; Sunday 9 a.m. to 5 p.m.

3. Set-up Times: Wednesday 9 a.m. to 8 p.m.; Thursday 9 a.m. to 1 p.m. Displays may be constructed to meet your needs; however, sidewalls and/or signs may not extend from any assigned space to interfere with the visibility of the exhibit space to either side.

4. Tear Down Time: Sunday 5 p.m. to 9 p.m.; Monday 9 a.m. to 3 p.m. Nothing will be permitted to be torn down or removed from any exhibit prior to 5 p.m. on Sunday.

5. Activities of Exhibitors: Exhibitors must confine their operations at this Expo to their individual spaces. Direct sales for products or services may take place from exhibit space. Orders may also be solicited by the exhibitors from Expo visitors to be delivered by the exhibitors from their regular place of business. Circulars or advertising materials may be distributed only from the exhibitor's space and only for products and services that are primary to the exhibitor's business. The management reserves the right to restrict exhibits or exhibitors because of noise or for another reason, which shall interfere with the best interest of the exhibits as a whole.

6. Assignment of Space: In the assignment of space, the management will be guided by the requirements of the individual exhibitors and their choice of locations, maintaining a proper classification of exhibits and appearance of displays. Management reserves the right to rearrange the floor plan and relocate any exhibit.

7. Unoccupied Space: The management reserves the right, should any space be forfeited because of non-payment of rental when due or other violations, to rent such space to any other exhibitor. This clause shall not be construed as affecting the obligation of the first exhibitor to pay the full amount of cash specified in this application, in case management shall or shall not relent the space. Payment in full is due before set-up.

8. Subletting: Exhibitors shall not sublet any space and not display any goods other than those manufactured or sold by them in the regular course of business.

9. Liability: Management will not be liable for any damage done to exhibits by fire or any other natural element, nor will it be liable for injuries to exhibitors or their employees. They also will not be liable for damage to property in their custody, owned or controlled by them, which claims for damage, injuries, etc. may be incident to, arise fro or be connected with their use or occupation of space, and the exhibitor shall indemnify and hold the management harmless against any such claim.

10. Security: Management will engage security during the course of the Expo but assumes no liability for loss or damage by any cause.

11. Destruction of Premises: In case the premises are destroyed by fire, the elements, or by any other cause making it impossible for the management to permit any exhibit or exhibitor to occupy exhibit space during any part of the whole of the period, then under such circumstances such exhibitor or exhibitors shall be obligated to pay for space only for the period the space was or could have been occupied by such exhibitor or exhibitors. If this were to happen, the remainder of the exhibit fee will be credited toward the exhibit fee for the following year's Expo. Management is released from any and all claims for damages that may arise as a result of any destruction.

12. Insurance: In all cases, exhibitors must insure themselves against fire, theft, public liability, etc. All exhibitors must do so at their own expense and must provide Certificate of Liability insurance. The management will carry public liability insurance for injury to exhibit visitors, exhibitors, their agents, and employees, which may occur in the aisles and corridors of the exhibit hall. Exhibitors' employees are not covered when on space rented by the exhibitor.

13. Prize Drawings, Awards, Etc.: Exhibitors may be permitted to conduct prize drawings or make awards for signing of names and addresses. The prize drawing must be handled by the management at a public drawing.

14. Sound Devices: The use of sound devices, megaphones, loud speakers, side show tactics, or undignified methods of attracting attention are prohibited.

15. Violations: Any violation of any of the terms and conditions of these rules and regulations on the part of the exhibitors shall at option of management annul the lease to occupy space. Therefore the exhibitor then will forfeit to the management all monies that may have been paid.

16. General: All matters and questions not covered by these regulations are subject to the decision of management. These rules and regulations may be amended at any time by the management and all amendments that may be so made shall be equally binding upon publication on all parties affected by them as the original regulations.